Mandarin Speaking Admin Assistant Manager

Successful rewards
Successful reward: RM 840 - RM 1,440


  • Industry: Retail/Merchandise
  • Position: Mandarin Speaking Admin Assistant Manager
  • Monthly Salary: RM3,500 - RM6,000 (Based on experience and qualification) 
  • Remuneration: EPF // SOCSO // Medical // Dental
  • Probation Period: 3 months
  • Working Hour: 09:00 AM - 18:00 PM
  • Holidays: Saturday // Sunday // Public Holiday
  • Job Location: Pandan Jaya, Kuala Lumpur
  • Type of Employment:  Full Time



  • Age: 25 - 40 years old.
  • Gender: Male // Female
  • Language: Chinese // English // Malay
  • Academic Background: Professional Qualification or Degree in Business Administration, Administration, Management or equivalent
  • Working Experience: 3-5 years of administration experience at managerial level

Hard Skill / Qualifications:

  • Good knowledge and experience in general administration tasks
  • Basic knowledge in IT computer setups
  • Intermediate accounting skill knowledge is an advantage

Soft Skill / Attitude:

  • Resourceful and capable in managing and resolve issues
  • Good leadership and management skills

*This position is opened for Malaysian citizens ONLY


  • Planning and execution of Administration SOP & Policy

    • Develop and maintain administration SOP & policy to ensure daily operations run smoothly
  • Purchasing of Products & Services for Internal Usage

    • Sourcing of appropriate vendors/suppliers & obtaining quotations according to specifications & requirements
    • Vendor evaluation and price negotiation
    • Issuance of Purchase Orders and ensure on-time delivery
  • Assets Management & Maintenance

    • Lead and establish Asset Management system and provide professional assistance to $80 to ensure smooth administrative collaborations
    • Maintain proper records and movements of all company‘s assets
    • Verify new assets or assets replacement requisition from $80, tracking done via MS Navision system
    • Ensure all maintenance service is carried out timely and periodically according to schedule
    • Ensure all work orders issued are carried out correctly & timely
    • Monitor maintenance work for HQ & hostels
  • Computers & Printers Management

    • Maintain a proper record of all computers & printers issued including any movements and upgrades
    • Verify any new or replacement requisitions from 880
    • Ensure all related maintenance repairs are done promptly by third parties or internal IT Dept
  • Team Opening & Closing

    • Ensure asset requests are supplied timely upon verification
    • Check and verify quantity requested is consistent according to outlet size and display concept
    • Ensure renovation and restoration work orders are issued to
      contractor accordingly
    • Provide asset listing to AM/RME for team closing
    • Ensure termination notice is sent to contracted service providers e.g. alarm system and pest control
  • Fleet Management

    • Develop, review and recommend updates for maintenance services policies and procedures to ensure quality, reliability and efficiency
    • Ensure all records of company's vehicles are properly maintained and updated
    • Plan and schedule yearly vehicle audit and update management on vehicles condition and propose recommendations accordingly
    • Ensure prompt renewal of road tax and insurance coverage as well as certification by Puspakom
    • Monitor and verify any insurance claims are submitted and paid-up
    • Analyse the vehicles usage and revise the expenses
    • Review all trucks’ Petrol Card & Touch n Go card expenses including new card issuance, replacement & termination
  • Utilities Management

    • Ensure utilities bills payment are paid promptly to avoid any service
    • Ensure all records of internet accounts user ID & password are properly maintained
    • Handle new team opening applications for electricity supply, telephone lines and water
    • Close team account termination for electricity supply, telephone lines and water
    • Liaise with Telekom for any major service interruption issue
    • Analyse utility consumption for outlets
    • Assist staff in Maxis Corporate Line application & termination
  • Stationery & Printing Management

  • Courier Management

  • Licensing Management

  • Reimbursement Claim

  • Vendor Payment Processing

About Company

Our client was first established in 1989 and continuously strives towards its mission to create a better quality of living for customers, employees as well as the society.

They endeavour to be an employer of choice that attracts, retains and motivates talented and performance driven people to be part of our dynamic team. As part of our employee value proposition, we ensure that we fulfil aspects of work-life balance, staff engagement, positive working culture, leadership and career development for our employees.


If you don't have the specification in BOLD your application will be automatically REJECTED. Please update your resume accordingly and apply.

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